Purchase Order Batch Print Tool
Print many purchase orders into a single combined PDF, with a summary cover sheet on top. It's how you print all the supplier orders for a port call at once, in the format you choose — and you can save the batch to re-open later.
Where to find it: this isn't its own menu screen — it's a feature on the Purchase Order list. Tick the orders you want and click Print.
What it is
A busy port call can produce a dozen or more supplier purchase orders. Opening and printing each one on its own is slow. Batch print takes a set of orders and renders them together — one PDF, one section per order, with a cover summary at the front — in whichever of the three formats you pick.
The three formats
| Format | What it is |
|---|---|
| Purchase Order | The standard purchase order document, addressed to the supplier. |
| PO Letter | A letter-style format with a "FROM:" header. |
| Profoma Invoice | A proforma-style document with the customer shown as the consignee. |
Page numbering
- Per document — page numbers restart at 1 for each order in the batch.
- Continuous — one running page count across the whole batch.
When the batch has more than one order, a cover sheet is added at the front — a summary table listing each order's number, supplier and total, with a grand total when all the orders share one currency.
Saving a batch
- Load a saved batch. Batches you've saved before appear as chips, newest first; whoever created a batch (or an admin) can rename it, delete it, or download its saved PDF.
- Adjust the list. Add more orders with the search picker, or remove ones you don't want.
- Save on print. Tick the save option and give the batch a name — it keeps your selection and a downloadable copy of the PDF, so you can re-open it later without printing again.
How to use
- On the Purchase Order list, tick the orders you want to print.
- Click Print and choose a format (Purchase Order, PO Letter or Profoma Invoice).
- In the dialog, add or remove orders if needed, or load a saved batch.
- Pick the page numbering (per document or continuous).
- Optionally tick Save this batch on print and name it.
- Click Print — one combined PDF opens, with the cover sheet followed by a section for each order.