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Batch Printing Tool

Print many documents into a single combined PDF, with a summary cover sheet on top. It's how you print all the sales orders, delivery orders, invoices or supplier orders for a port call at once, in the format you choose — and you can save the batch to re-open later.

Where to find it: this isn't its own menu screen — it's a feature on each document's list. Tick the rows you want and click Print.

What it is

A busy port call can produce many documents of each kind — a dozen supplier orders, several delivery orders, a stack of invoices. Opening and printing each one on its own is slow. Batch print takes a set of documents and renders them together — one PDF, one section per document, with a cover summary at the front — in whichever format you pick.

Batch print dialog for Sales Order — The **print-batch dialog** — curate the documents in the batch, add more with the search picker, pick the page numbering, and optionally save the batch on print.

Every stream now has it. Batch print started on Purchase Orders and now covers the whole sales stream too — so the same tick-rows-and-print flow works across the app.

Which documents, which formats

Each list's Print button offers the formats that make sense for that document:

List	Formats
Sales RFQ / Quote	Quotation
Sales Order	Sales Order · Sales Order (with cover page) · Profoma Invoice
Delivery Order	Delivery Order · DO Tax Voucher · Delivery Order (MOL Techno) · DO Tax Voucher (MOL Techno)
AR Invoice	Tax Invoice · Tax Voucher
Picking	Picking List
Packing	Packing List
Purchase Order	Purchase Order · PO Letter · Profoma Invoice

When a list has only one format, clicking Print opens the dialog straight away; when it has several, you pick the format first.

Page numbering & cover sheet

Per document — page numbers restart at 1 for each document in the batch.
Continuous — one running page count across the whole batch.

When the batch has more than one document, a cover sheet is added at the front — a summary table listing each document's number, the customer or supplier, and (where the format carries a value) the total, with a grand total when everything shares one currency.

DO Tax Voucher — chemical treatment (per DO)

When you batch-print the Delivery Order Tax Voucher (standard or MOL Techno), each Delivery Order gets its own Ballast Ace Chemical Treatment toggle — not one switch for the whole batch. As you add a DO, the system checks that DO's line items and auto-ticks the toggle (shown in amber) when they match a chemical product (Neo Clor, Ballast Ace, TG Ballast Cleaner, TG Environmental Guard, and similar). You can override any row before printing. This way a single batch can mix chemical and non-chemical DOs, and each voucher prints the right footer — the chemical-treatment supply clause where it applies, the default asbestos statement everywhere else.

DO Tax Voucher batch dialog with a per-DO Ballast Ace Chemical Treatment toggle — The **DO Tax Voucher** batch dialog sets the **Ballast Ace Chemical Treatment** clause **per DO** — each row has its own toggle, auto-ticked (amber) when that DO's items match a chemical product.

Saving a batch

Load a saved batch. Batches you've saved before appear as chips, newest first; whoever created a batch (or an admin) can rename it, delete it, or download its saved PDF. Saved batches are kept per document type — a Sales Order batch won't show up in the Delivery Order dialog.
Adjust the list. Add more documents with the search picker, or remove ones you don't want.
Save on print. Tick the save option and give the batch a name — it keeps your selection and a downloadable copy of the PDF, so you can re-open it later without printing again.

How to use

On any document list, tick the rows you want to print.
Click Print and, if asked, choose a format.
In the dialog, add or remove documents if needed, or load a saved batch.
Pick the page numbering (per document or continuous). For a DO Tax Voucher, tick Ballast Ace Chemical Treatment if needed.
Optionally tick Save this batch on print and name it.
Click Print — one combined PDF opens, with the cover sheet followed by a section for each document.

Printing just one document. An open document has its own Print button in the top bar that prints just that single record in the same formats. The older single-document reports also remain available from a Print (Legacy) card in the form's right sidebar while the batch versions bed in.

AI ERP System Guide · Batch Printing